Digital Management Services

Description: The GSA Federal Acquisition Services (FAS) CIO has created an agile digitization solution that is robust and scalable to support all national business lines and regional divisions of the FAS Enterprise. This new digitization initiative incorporates FAS document standards and efficiencies across the FAS business lines by offering a single consolidated managed document repository system supplied via a national digitization support contract.

This BPA has been established to support this initiative for all GSA Service Locations under:

• Mission Oriented Business Integrated Services (MOBIS Schedule 874-6);
• Office Imaging and Document Solutions (GSA Schedule 36)

SIN’s:

51-501: Needs Assessment and Analysis Services (NAAS)
51-504: Records Management Services (RMS)
51-505: document Production On-site and Off-site Services (DPS)
51-506: Document Conversion Services (DCS)

The primary goal of establishing this BPA is to offer GSA offices a method to procure Integrated Digital Management Support services (IDMSS). This initiative will streamline GSA’s process for organizing (auditing file content), file and document preparation, scanning, and indexing documents. The Scope of Work includes all business processes and activities required to complete the digitization of GSA information in accordance with standards, and compliance requirements. This includes services related to:

• Digitization
• Project Management
• Document Quality Control
• Document 508 Conversion/Compliance
• Document Assembly
• Back-file Inventory
• Back-file Contract Auditing
• Back-file Assembly
• Equipment Procurement
• Content Migration

Any warranted GSA contracting officer or purchase card holder, acting within the scope oftheir delegated procurement authority, may place orders against this BPA. GSA may place orders via any means available, including email, facsimile, or in writing.

LABAT-ANDERSON Incorporated
8000 Westpark Drive
Suite 400
McLean, VA 22102
Phone: (703) 506-9600
Fax: (703) 506-4646
Website: www.labat.com
Contract Administrator: Susan Wise-Ferguson
Email: Susan.Wise-Ferguson@labat.com

Complete SIN Information:

51 501 Needs Assessment and Analysis Services - Needs Assessment and Analysis Services consist of a comprehensive assessment of the customer's existing objectives, capabilities and, funding obligations which will provide agency's recommendation(s) on how to meet or exceed organization's overall performance by providing total office solutions. Needs Assessment and Analysis Services provide for professional support in analyzing and developing customer requirements. Regardless of the specific approach and strategies described in the technical proposal for each work segment, the work in general shall include consulting services, and other related services.

Needs Assessment - The purpose of the needs assessment is to determine the optimal print solution for a particular organization within an agency, based on the existing workflow and output environment.

Needs assessments may include data collection from the existing devices, as well as end users. Device data can be collected manually, and/or through data collection tools such as enterprise software deployment and/or USB discovery devices. The data collected in this process will show the amount of output produced for any given organization. Identification of these needs will assist in pricing and establishing best value criteria for the implementation phase, and analyze the footprint of the defined fleet to determine optimal placement of equipment.

Fleet Assessment - Fleet assessments shall include the collection of device information and performance data on the defined fleet through manual assessments and/or software deployment. Assessments shall also include surveys and floor plans of all devices. This phase should identify the equipment (and related MIB data) that may or may not be covered by available MPS software suites. Fleet assessments should identify potential software compatibility issues with non-native software deployments, and individual and total energy consumption of the existing fleet.

51 504 Records Management Services - Records Management Service include
on-site services but are not limited to organizing paper or electronic files in any work area and tracking them electronically, information and document indexing, scanning, labeling, barcoding, and filing.

51 505 Document Production On-site and Off-site Services - Document production on-site and off-site services provide customers a practical turn-key solution to a customer's requirements for production of documents. A typical document production service would include the required equipment (e.g., high-volume digital color copiers, scanners) and contractor provided operational and management personnel required for effective on-site/off-site document production.

51 506 Document Conversion Services - The process of document conversion involves state-of-the-art scanning of the original document's text and graphic image into digital data, which is then transferred to a new media and formatted for use in a document imaging and storage system. Comprehensive DCS are used to transfer text and graphic images in existing documents (e.g., correspondence, files, technical manuals, land records, charts, engineering drawings, legal instruments, etc.) in whatever media they currently exist (e.g., paper, aperture cards, microfiche, microfilm, roll film, etc.) onto a new delivery/ storage media (e.g., CD-ROM disks, 4mm/8mm magnetic tape, magnetic storage disks, aperture cards, microfiche, microfilm, roll film, etc.) in any required format (e.g., raster images, ASCII text, SGML tagged for electronic distribution or publishing, PDF image files, etc.) required for use in a document imaging and storage system. Customized coding and indexing options are also available as part of the document conversion process.

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage, a menu-driven database system. For more information on ordering from Federal Supply Schedules/GSA Schedules click on  http://www.gsa.gov/portal/content/104447.

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